Overview

The Contracts Administration and Materials Management Department (CAMM) of the Orange County Transportation Authority (OCTA) conducts all purchasing activities for OCTA.

CAMM develops and issues solicitations for all goods, inventory items, consultant and professional services, and public works (construction) projects. The Contract Administrators employed in CAMM are responsible for these purchasing activities and are the primary point of contact for vendors. The Contract Administrator conducts pre-proposal or pre-bid meetings to discuss and clarify the OCTA’s requirements. In addition, the Contract Administrator negotiates contract terms, meets with vendors to resolve contractual differences and issues amendments to existing contracts. The Contract Administrator is also available to meet with a vendor whose proposal was not selected to debrief them on their proposal’s strengths and weaknesses.

CAMM's staff makes every effort to obtain the maximum value for each dollar expended, considering the factors of price, quality, applicability, availability, support service, pertinent laws and regulations. CAMM’s staff also ensures that performance satisfaction is obtained by working closely with OCTA project managers to develop specifications that are detailed and clearly written, yet are sufficiently broad to promote competition among many vendors. OCTA purchases are made in two competitive ways:

  1. Informal Solicitations - Requirements $50,000 or less
  2. Formal Solicitations - Requirements over $50,000

You can download OCTA's Procurement Policy Manual posted March 7, 2016, by clicking on the link.

PURCHASE ORDERS AND CONTRACTS

Purchase orders or contracts are issued after an award is made to the successful vendor. A copy of the signed document will be sent to the vendor. The vendor and OCTA are contractually bound to the terms and conditions of the signed document.

Letter amendments are used to make changes to staffing, extend the contract term or exercise an option term. This method is not used when the change is for changes in key personnel, scope of work or and increases to the maximum payment obligation. The effective date of the Letter Amendment may be up to 60 calendar days prior to executing the amendment.

To view a listing of vendors receiving contracts since January of 2007, Click Here.

Bid Advertisements

The Orange County Register is our legal newspaper of record for all routine advertised solicitations. OCTA also posts solicitations on CAMM NET’s "View Procurements" page. Sometimes a specific project may necessitate that OCTA also advertise in an additional newspaper or trade publication. Solicitation announcements are published twice prior to the bid or proposal submission date.

PUBLIC AUCTIONS OF SURPLUS EQUIPMENT

The Authority periodically auctions off surplus equipment, buses, vans and other service vehicles on an as needed basis. OCTA uses the two online auction sites listed below to conduct surplus auctions. Click on the links below to find out about and participate in OCTA surplus auction opportunities.

* OCTA Employee Surplus Sale Exclusions – opens box currently with info:

Auction Sale Exclusions

Sale of OCTA surplus shall not be permitted to:

1. Authority Board of Directors
2. Authority Employees involved in:
     a. Original procurement
     b. Determining the item as surplus
     c. Disposal of the item
3. All OCTA Contracts Administration and Materials Management Department employees
4. Spouses or dependents of any of the above

VENDOR BID LIST DATABASE

Vendor registration is handled through CAMM’s on-line procurement system. Simple instructions will guide the vendor through registration. Being in the database guarantees that a vendor will be notified of all solicitations within the specific commodity that the vendor has requested notification on. It is the responsibility of the vendor to keep its business profile updated within the CAMM NET system. SOME POINTS TO REMEMBER

  • Read all solicitation packages and on-line solicitation requirements and instructions carefully. Be sure you can comply with all requirements before you respond. If you have any questions, be sure to contact the Contract Administrator responsible for the project.
  • Be sure your offer arrives on time. All solicitation packages state the date and time the offer is due to CAMM. Do not depend on the U.S. Postal Service or a courier service for offers which cannot be submitted on-line. Hand delivery is strongly recommended. OCTA does not accept late offers/bids.
  • Make your sales investment wisely. Always contact CAMM before you spend time and money creating expensive demonstrations, designs, layouts or presentations.
  • Pre-bid and pre-proposal meetings are held for larger, more complicated requirements. At these meetings, the specifications are explained in detail and an opportunity exists to ask questions on any items in the solicitations.
  • Check CAMM NET often to view the list of current open solicitations.
  • In accordance with OCTA’s code of ethics, employees will not accept gifts or entertainment. Vendors are requested to not make any such offers to employees.
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